Add Line Items to a Transaction to Record Multiple Purposes

In this article, we will show you how to add line items to a transaction to code portions for different purposes directly from your transaction ledger.

Introduction

Mazlo allows you to add line items to a transaction for multiple purposes, helping you build detailed reports. This means you can record exactly what each part of a transaction is for. Simply open a transaction, add an extra accounting line, and segment the amount to code it for different purposes.

Additional line items can be added to:

Check Deposits

If a donation is for multiple purposes, you can record these details by adding a line item for each purpose.

Card Payment Transactions

If a Mazlo card payment includes multiple expenses, you can record this directly within the transaction details. With a new line item, you can enter the amount to segment different elements of the purchase, such as multiple items of goods purchased together.

ACH Payments

If an ACH payment includes multiple expenses, you can record this directly within the transaction details. With a new line item, you can enter the amount to segment different elements of a purchase, such as payments for goods in addition to services.

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Add Line Items to a Transaction

Step 1: Open Transactions to Check the Donation or Payment Details

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Step 2: Add a New Line Item

If a donation is for multiple purposes or payments include multiple expenses, you can record these details by adding a line item for each purpose.

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Step 3: Set the Amount of the Additional Line Item

With a new line item created, you can set the amount that is different for this purpose. You can enter the amount to segment different elements of the purchase, such as multiple items of goods purchased together in addition to a service.

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Step 4: Update the First Line Item to Balance the Transaction

Edit the credit amount in line item 1 to reach a perfectly balanced transaction. Subtract the amount of line item 2 from line item 1.

A perfectly balanced transaction will follow this simple equation: Line item 1 + Line item 2 = Total Amount

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Step 5: Set the Donor Details or Payment Category of Line Item 2

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Step 6: Select the Accounting Code for Line Item 2

Click on the Accounting Code field.

Then select the revenue code that identifies this transaction correctly.

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Step 7: Add an Internal Note for Line Item 2

Within the internal notes, record what the amount represents.

*Here is also where you should record donor restrictions for each portion of the donation and tag your new line item to a grant.

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Step 8: Upload an Attachment to Line Item 2

Upload an attachment of the invoice and receipt.

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Step 9: Mark this Donation or Payment as Complete and Click Save

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Contact Our Team

Please contact our team if you have any questions: [e-mail].